Prior to the outbreak, a lot of boards were planning to go virtual. It’s therefore more important to be able to communicate effectively when not in person. While some of the methods used for in-person meetings don’t necessarily translate to virtual communication There are a few small changes that can make all the difference.
Create a schedule of video calls or emails. The use of a schedule prevents members from falling behind on board communications and will ensure that they check their email regularly regardless whether it’s a meeting day or not.
Utilize video conferencing or screen sharing to give your board members the complete experience of in person collaboration. These tools allow for visual and audio communication, which is crucial for building trust within your group.
Make sure you have a designated person to take minutes of your virtual meetings. The person in charge should be able to record the motions in full and include the person who made the move and how it was subsequently seconded, and what the outcome of the vote was.
Your virtual colleagues will feel more connected if you utilize a whiteboard that supports real-time marking. Freehand is a well-known choice because it allows users to draw using markers on a whiteboard. It it also comes with a group chat option. However, it does not have the capability of sharing documents or files and you’ll need another app for visual, audio, or text communication outside of your whiteboard. Mural is a different option. It is a whiteboard with advanced features, and is suited to teams of any size. It is also compatible with other apps.